A Guide to Creating a Safe Workplace

Iwomen wearing face covering measuring the distance between desks in officet’s evident the workplace people once knew is going to look a lot different to the way it was before. In fact, as many employees start to think about a return to the workplace in both the immediate and distant future, the change is something that needs to happen in order to protect people from future illnesses. Although the pandemic is far from over and restrictions will be in place for some time, businesses are gradually opening up and bringing employees back. However, after such a long time working at home for many employees the thought of returning to work can be anxiety inducing.

Employee Anxieties Around Returning to the Workplace

On one hand, the change in routine can be the thing that causes the most anxiety. Employees have become used to working from home and the thought of being away from home and working in an almost new environment can be worrying. For many, it’s the concern around contracting covid-19 that is causing the most worry. In a study by KPMG, it was found that 54% of Canadians are afraid return to the workplace due to how contagious the coronavirus is while 60% will refuse to go back if they feel that the workplace isn’t safe enough. In another survey, it was also found that 60% of workers would actually take a lower paying job if it meant having a healthier working environment too showing just how important hygiene and health is to people now. These statistics represent that it’s vitally important for businesses to ensure the workplace is safe so people feel confident about going back to work. If adequate steps aren’t taken, businesses could risk a reduction in productivity, employee engagement and happiness and a rise in absenteeism from stress or through illness. So, what measures can be taken to ensure a safe environment and minimize any anxieties?

Simple Steps to Create a Safe Workplace and Provide Peace of Mind

Even after covid, many employees will continue to work remotely however for many workers who miss relationships and face to face communication with colleagues, going back to work will be welcomed. Only if the right measures are implemented though. So, what steps can be taken?

Measures to Reduce Anxieties

  • Talk to your employees. Find out directly from your employees what they want to see in order to ensure they feel safe and confident about returning to the workplace.
  • Have open conversations with employees about how they are feeling about going back to work and how you can help them adapt to the workplace.
  • Consider a phased approach when bringing employees back. This may also be needed to allow for effective social distancing. A phased approach may include bringing employees back in stages or may involve employees working some days at home and some days in the workplace.
  • Make the office feel like home. This could be something you haven’t considered before but may need to now, to reassure staff and help them cope with the change in environment. Adding plants for example can help to create a homely environment while it can also have an impact on productivity due to the increased oxygen. Having set ‘quiet areas’ in your workplace could be beneficial too so employees can concentrate without distractions if they need this.
  • Communicate hygiene and safety measures that are being implemented. You can take all the necessary steps but if employees don’t feel like the environment isn’t safe then they won’t be reassured. This is where communication is key. Holding staff meetings to share what actions are being taken or displaying cleaning schedules can be a couple of ways to communicate latest safety measures.

Measures to Ensure a Hygienic and Safe Working Environment

Hygiene and wellness go hand in hand. Key to providing peace of mind is ensuring the workplace is safe and hygienic. With the importance of hygiene being emphasized and being higher on the agenda than ever before, these measures will not only help bring employees back to the workplace, but they will be invaluable to future success too.
  • Stagger the working day for employees with different start/finish times and lunch break hours. This can help to maintain social distancing and ensure workers aren’t all congregating around the water cooler at the same time.
  • Consider what changes to the current layout of the workspace are needed to maintain social distancing. Measure out the distances between desk spaces and see where alterations need to be made.
  • Say goodbye to hot desking. Hot desking may have to very much be a thing of the past now. Covid-19 and other respiratory illnesses can easily be contracted through contact with contaminated surfaces. Ensuring employees have their own equipment to avoid touching shared equipment is just one of the ways to minimize the risk of infection transmission.
  • Sanitation and cleanliness has been cited as one of the main reasons people may avoid returning to the workplace. It’s never been more important to make sure workplaces not only look clean but are clean too. Review your business’ daily, weekly and monthly cleaning schedules to ensure all areas of the workplace have been thought about. Professional disinfection can also provide additional protection from viruses and bacteria.
  • Install non-contact infrared thermometers to take temperatures of staff upon arrival to avoid potentially ill employees coming into the work environment and spreading it further.
  • The importance of air care shouldn’t be overlooked either. The WHO advise that there should be fresh, clean air in every workplace so while commercial air fresheners can help reduce malodours and clean the air, air purification systems can actually treat the air to get rid of any viruses, bacteria and dust that may risk the health of your employees.
  • Move to touch-free washroom products. While washing your hands after using a manual dispenser can ensure you don’t pick up germs, many people would feel more confident in using touch-free dispensers and solutions such as automatic flushes due to the perceived risk of using manual dispensers. Making the move to touch-free can reassure staff that you take hygiene seriously as well as encourage good hygiene practices.
  • In addition to touch-free washroom solutions, automatic doors could help to reassure employees that you are providing a safe environment. In a recent survey, it was found that 47% of adults said they would feel comfortable in using a public washroom if there was something to open the door with other than your hand.
  • Provide PPE disposal bins. PPE will continue to be worn for some time and this may include in the workplace itself. Providing disposal bins specifically for PPE waste can help to create a safe environment and show employees you care about their health.
More guidance on creating a safe environment can be found on the Government website and through the World Health Organization (WHO).

The Importance of Hand Hygiene in the Workplace

hygiene-cleaning-hands-using soapHand hygiene is key in preventing the spread of infection and creating a safe environment for employees and customers. In fact, it’s been said that it’s the most important element of infection control and it has also been one of the Government’s key public health messages. Therefore, it shouldn’t be overlooked in any workplace both now and post-covid. Making sure your business is providing effective hand hygiene solutions such as soap and water is essential. Where providing soap and water is not possible, hand sanitizer stations should be placed around the workplace in high traffic areas such as entry and exit points or at office desks. Rather than having hand sanitizer lying around on makeshift tables, making sure soap or sanitizer is stored in closed cartridge dispensers presents a better impression and is more hygienic too. Alongside hand hygiene stations, signage can remind and educate people on proper technique as if not performed properly; the benefits of hand hygiene will be reduced.

Download our free hand hygiene display posters

How to Wash your Hands with Soap and Water Poster How to Properly Sanitize Your Hands Poster Please Use Me Hand Sanitizer Poster

More Resources to Help you Create a Safe Workplace

As experts in hygiene, we have put together a number of other resources designed to support your business in creating a safe workplace for all who come and go. Check out our range of resources that can help your business. Changing Hygiene Habits – A 2021 Survey Back to Work Brochure Safe Social Distancing Poster How Does Your Washroom Rank – A Free Scorecard How to Dispose of PPE Effectively

Sector Guidance

Hygiene Guide for Manufacturing Companies Back to School Hygiene Guide We are continually updating our collection of resources so if your business requires any more specific advice, get in touch with our team.

Build a Healthy Space in Your Organization – Request a Free Facility Hygiene Consultation

Creating a safe workplace is going to be vital to success moving forward in order to instil confidence in employees, customers and visitors. This is why Citron Hygiene are offering free facility hygiene consultations to help businesses assess what permanent solutions they could benefit from for a safer workplace overall. Contact us to book your consultation or call our team on 800.643.6922
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